Privacy Policy

PRIVACY POLICY

 

  1. INTRODUCTION

Acnova Ltd (“we,” “us,” or “our”) operates as a specialised administrative infrastructure provider

registered in England and Wales under Company Registration Number 17401273, with its registered office at 71-75 Shelton Street, Covent Garden, London, WC2H 9JQ, United Kingdom. We are committed to protecting the privacy and security of the personal and corporate data we process. This Privacy Policy outlines how we collect, use, and safeguard information in strict compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

  1. DATA WE COLLECT
  • Contact Information: Name, email address, address, and telephone numbers of clients and prospects.
  • Corporate Verification Data: Company registry records, tax identifiers, and structural documentation required for standard Know Your Business (KYB) onboarding compliance.
  • Case Metadata: Publicly accessible application numbers, trademark classes, and statutory registry notifications received from public intellectual property registries (such as UKIPO and WIPO).
  1. LEGAL BASIS FOR PROCESSING
  • Performance of a Contract: To fulfil our B2B administrative services agreement and route statutory correspondence to the client.
  • Legal Obligation: To maintain accurate company and representative records in accordance with the statutory rules of the UK Intellectual Property Office (UKIPO) and relevant corporate guidelines.
  1. DATA DIGITIZATION AND TRANSFER

As a cross-border administrative interface, physical mail and digital alerts received at our London office are instantly digitised and transmitted securely via encrypted electronic networks to our business clients (primarily operating in China, Hong Kong, and East Asia). All international data transfers are protected under UK GDPR Standard Contractual Clauses (SCCs) to guarantee absolute data integrity.

  1. DATA RETENTION

We retain processed data and correspondence metadata strictly for as long as necessary to fulfil our ongoing administrative proxy duties, maintain statutory continuity before public registries, or satisfy local UK accounting and corporate tax record-keeping requirements.

  1. YOUR RIGHTS UNDER UK GDPR

International corporate entities and data subjects maintain the absolute right to request access to, rectification of, restriction of processing, or erasure of their processed administrative data, provided such requests do not conflict with active “Address for Service” statutory representations before public registries. For inquiries, contact our data officer at contact@acnovaip.com.

 

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